Take your car washing and auto detailing business to the next level
OctopusPro is a simple & efficient way to run and grow your car wash and auto detailing service business, whether you operate at a fixed location or offer mobile services. With OctopusPro, you can manage customer inquiries, quotes, bookings, invoices, and payments, as well as staff and field workers, all in one efficient and easy-to-use system. Additionally, the platform allows you to keep track of customer information, including profiles, contact details, vehicle information, service and appointment history, and feedback, which are all securely stored in the cloud. By utilizing OctopusPro, businesses can enhance the customer experience, increase productivity, improve operational efficiency, and ultimately increase revenue.
Take the challenge and transform your business with a FREE Trial!
• Streamline management and operations
• Simplify job scheduling and dispatching
• Track field workers in real-time
• Manage customer and vehicle profiles
• Sell packages and subscription services
• Free up valuable staff time and boost your profits!
As the car wash and auto detailing industry becomes increasingly competitive, it is more important than ever for businesses to have the right tools to manage their operations effectively. OctopusPro provides car wash and auto detailing businesses with a range of features that help them streamline their operations, improve customer service, and increase profitability. Whether your business operates at mobile locations, such as a customer’s home or workplace, or at fixed sites, such as a car wash facility, OctopusPro provides the tools and insights necessary to succeed.
Stay organised and be more productive by managing multiple staff calendars and scheduling.
Daily, weekly, monthly views
Various ways to view your calendar to suit your business.
Say goodbye to missed appointments! You can now send automated emails and SMS reminders for every job that is booked, cancelled or rescheduled.
Take control of your mobile workforce
OctopusPro is designed to handle all of the services offered by car wash and auto detailing businesses, grouped by skill set. OctopusPro can help businesses manage exterior cleaning services, including hand washing and drying, waterless car washing, power washing, waxing and polishing, ceramic coating, paint restoration, window cleaning, and tire and rim cleaning. As well as interior cleaning services, such as vacuuming and dusting, carpet and upholstery cleaning, leather and vinyl cleaning and conditioning, interior detailing, odor removal, and glass cleaning.
In addition, our specialized services can help businesses manage engine cleaning and degreasing, headlight restoration, scratch and dent repair, paint protection film installation, tinting, vinyl wrap installation, and paintless dent repair. OctopusPro also allows businesses to offer additional services, such as pick-up and delivery, mobile services, and monthly subscription packages. Whether a business specializes in luxury cars, trucks, or motorcycles, OctopusPro can help them meet the unique needs of their customers and stand out in a competitive market.
Manage your jobs, staff and customers in one place
Stay organised and be more productive by managing multiple staff calendars and scheduling all in one place.
Activity log of staff actions
Keep yourself up to date with your staff and field workers by viewing activities logged throughout.
Keep track of customer information, including profiles, contact details, vehicle information, service and appointment history, and feedback.
OctopusPro is the ideal solution for car wash and auto detailing businesses looking to streamline their operations, increase profitability, and provide exceptional customer service. With our comprehensive field service management software, businesses can take their operations to the next level and stand out in a competitive market.
Save time by automating your emails and SMS
Optimize Your Fleet Service Business with OctopusPro
OctopusPro's centralized client management system enables businesses to easily manage the fleets of vehicles for their clients, including cars, trucks, buses, or other types of vehicles used for business purposes. The system keeps track of each client's vehicle information, service history, and appointment schedule, ensuring that businesses have all the necessary information to provide efficient and personalized service.
The scheduling and dispatching system allows businesses to easily schedule appointments for multiple vehicles in one go, ensuring that each vehicle receives timely and convenient service. The real-time updates and communication tools keep the fleets informed about their service appointments and any changes to the schedule.
The automated billing and payment processing features allow businesses to easily generate invoices and process payments for their fleet clients. Customized reporting features help businesses better understand the needs and preferences of their fleet clients, enabling them to make data-driven decisions to optimize their services and improve their performance.
The mobile app provides fieldworkers with access to all necessary information about each job in real-time, allowing them to efficiently service the fleets. With OctopusPro, businesses can provide consistent, high-quality service to their clients' fleets, ensuring that the vehicles are always clean and well-maintained.
Overall, OctopusPro is a powerful field service management software that can help car wash and auto detailing businesses service their clients' fleets more efficiently and effectively. By utilizing OctopusPro's comprehensive features, businesses can provide a professional and reliable service to their clients, increase their efficiency, and improve their profitability in the competitive fleet service market.
Manage Custom Billing Cycles
With OctopusPro, businesses can group invoices by vehicle, customer, service, or any other custom category they choose. This helps businesses to streamline their billing process, save time, and reduce errors, while ensuring that all transactions are accurately tracked and recorded.
Group and Merge Invoices
By grouping invoices, businesses can also provide their clients with a clear and comprehensive overview of all services provided and their associated costs. This can help build trust and transparency with clients and ensure that businesses are properly compensated for the services they provide.
Overall, the ability to group invoices is just one of many features that make OctopusPro a comprehensive and efficient solution for car wash and auto detailing businesses that service fleets of vehicles. By utilizing OctopusPro's features, businesses can manage their clients' fleets more effectively, improve their profitability, and stand out in a competitive market.
Never miss a booking again
Save time by sending automated responses to your clients, keeping clients informed of every action involving their inquiries and bookings.
Google Calendar Integration
Say goodbye to scheduling conflicts and automatically sync bookings and events between your OctopusPro and Google Calendars, giving you real-time visibility into your fieldworkers’ private schedules and blocked time slots.
Customise your calendar
OctopusPro’s module based system means you can modify the calendar to suit your business requirements. Personalize your calendar with labels and filters, and more.
Automatically match the best person for the job
Track your mobile workforce
OctopusPro gives you access to track your mobile workforce in real time allowing you save time when assigning jobs and provide customers with transparent and reliable appointment updates.
With OctopusPro you can easily dispatch jobs for your field workers by viewing a breakdown of their skill sets and services, like hand washing and drying, waterless car washing, power washing, waxing and polishing, ceramic coating, paint restoration, etc.
Easily manage the availability of your mobile workforce using the integrated live calendars that sync directly with external calendars such as google calendar, directly through your account.
Share photos and attachments with your field workers through the app
Chat with your field workers
Reduce those office calls and give your field workers access to chat with your office through the OctopusPro app.
Share documents offline
OctopusPro allows you to upload and view documents on the cloud, anywhere, anytime.
Protect photos and documents
Secure all your photos and documents with OctopusPro’s cloud-based solution, with the ability to access at any time.
Give staff and customers accessibility at all times
By effectively managing your leads, you can boost your conversion rates and ultimately increase sales for your business. Consider using referral codes and discount vouchers to incentivize referrals from satisfied customers.
Cutting edge CRM tools and features to help your business manage customer lists, vehicles details, service history. Engage customers, personalize experiences, track behavior, automate communications, and offer incentives to improve retention and loyalty.
Stay in control
Advanced features to help you keep in control of your mobile workforce, their bookings, invoices, payments, and accounts.
Ensure all your bookings are attended on time
Book, manage and track all jobs online using OctopusPro cloud-based solutions, keeping you in control at all times. Allow customers to generate accurate quotes, place booking requests and purchase gift vouchers.
Integrate your website and accept bookings online! Customize your portal with your own branding elements, such as color schemes, styles, and fonts without needing any design. Showcase your services and add ons. Use your portal as a standalone website or integrate it into your existing website.
Say goodbye to missed appointments! You can now send automated emails and SMS reminders to your customers and field workers for every job that is booked or rescheduled. Remind fieldworkers about their appointments through app push notifications through.
Get paid on time, every time!
Create invoices on the job to ensure payments are made on time.
OctopusPro gives you the ability to take signatures straight onto your mobile device.
Send automated reminders for unpaid and outstanding invoices.
Take payment directly through the App
Create invoices on the job to ensure payments are made on time.
Keep clients informed of every action involving their booking including payments and refunds.
Process payments and invoices with ease to improve your customer satisfaction.
Secure, back up and view a history of all your data
Work offline, anywhere and anytime
Boost your sales and profits
Customisable to your brand
OctopusPro’s module based system means you can modify the app to suit your business requirements.
Access anywhere and anytime
The OctopusPro app is designed for iOS and Android devices to assist your field workers while on the road.
Secure all your data with OctopusPro’s cloud-based solution, with the ability to access at any time.
Reduce complaints and improve customer satisfaction
The efficiency of OctopusPro helps you to manage and reduce customer complaints. Keep your customers in the know by allowing them to track field workers and bookings they have made.
Coordinate feedback, reviews or complaints from your customers and staff, helping you increase your quality of service.
Customer to field worker tracking
Give your clients access to track your field workers when they’re on the road.
Sync with Xero and QuickBooks
Connect with accounting software like Xero or Quickbooks. This real-time syncing of financial data streamlines invoicing, reconciles accounts, reduces manual data entry and improves accuracy.
Premium Support and training with the OctopusPro Customer Success Team!
Our resources include a comprehensive user guide, a YouTube channel with tutorial videos that you can access anytime, webinars, as well as our live online training services. Additionally, you can find other useful tips and advice to help your business progress.
Manage Worker Earnings & Commissions
Simplify payment management for a large workforce and promote transparency in payment information. Automate the calculation of worker earnings and commissions based on predefined criteria, which can be tailored to each fieldworker, service, and job, to ensure accurate and efficient payment processing. Give your workforce real-time access to payment information and summaries and keep them informed and up-to-date.
Our in-house training sessions can provide valuable assistance for any issues or inquiries you might have. We offer a free 60-minute onboarding and setup consultation to help you get started. During this call, we will address your questions and provide guidance on setting up your account. If you require further support, you can choose from our other listed services and book a longer paid support session.